Computer faxing is the ideal solution in what is becoming a nightmare for large and small offices that are switching to digital voice for their phone communications.
In an effort to save, organizations are converting their telephone systems to digital VOIP (Voice Over Internet Protocol.) There’s a little surprise waiting for you when you switch your office to a VOIP (voice over internet protocol) network. Chances are your fax machine won’t work. While VOIP might work fine with voice, it still has its problems with fax. Large and small businesses are attempting to cut costs by switching their analog phone lines to the newer broadband digital connections the Internet offers through their cable companies. However, there is one casualty that will be sacrificed in this technological transformation — your old fax machine, which will be rendered useless.
In some instances, companies have made it work, but it’s an expensive and time consuming fix. The issue is simple one of compatibility — traditional fax machines are designed for analog connections and the technology is completely different with VOIP and digital. So it’s like trying to fit a square peg in a round hole.
So what are businesses doing to get around this problem? There’s an easy answer and it’s called “computer faxing” or pc fax, or fax to email. It’s an inexpensive service you can get that automatically converts incoming faxes into a PDF file which is sent to you email as an attachment. It’s fast, convenient, and less expensive than buying and maintain fax hardware, fax servers and paper. Computer faxing has become a tried and true technology which is now being used by hundreds of thousands of customers around the world. In fact, its popularity was on a dramatic rise even before offices were switching to VOIP. Today, it is the preferred method of sending and receiving faxed documents.
The advantages and benefits are numerous, and include:
– no fax machine tie-ups or busy signals.
– no phone line expenses, toner, ink jet or paper costs.
– no hardware or software to buy
– much greater security since faxes are sent directly to the inbox of the recipient
– automatic digitization of incoming documents that can be stored, printed or forwarded.
– ability to edit and sign documents and send faxes from your computer.
– ability to retrieve faxes anywhere you can receive email.
– ability to print out faxes on the road, or remotely.
– detailed reporting and disaster recovery so faxes are never lost.
– online account administration and compliance.
Computer faxing is is becoming and is proving to be a godsend for law firms that sometimes deal with lengthy and unwieldy faxes, financial and insurance services, health care and pharmaceutical industry, transportation, travel and hospitality, association and non profits and the government and military for all sorts of applications.
Getting a digital fax provider will allow you to use the Internet to transmit and receive faxes and secure important documents, such as contracts, statements and confirmations. So whether you’re on the road, or in the office, this is the perfect solution to manage and secure the delivery of document and messages. The combination of the best of the fax and email world is the next logical step you can make to provide yourself with the most advanced and economical document management system, without the need for additional hardware of software.